
https://www.dhamana.com/ Dhamana
Role: Executive Assistant
Department: Office of the CEO
Reports to: Chief Executive Officer
Direct Reports: None
Location: Nairobi, Kenya
Dhamana Guarantee Company Limited
Dhamana is a trusted financial guarantor dedicated to pioneering change in East Africa’s debt capital markets. Our services support sectors like infrastructure and renewable energy, ensuring financial sustainability and growth.
We are looking for an Executive Assistant to join our team.
Your mission as an Executive Assistant
As the Executive Assistant, you will provide high-level, strategic administrative support to the senior executive and team support to cross-functional teams. You will be the right hand to our leadership, ensuring seamless daily operations, robust communication across the organization, and proactive management of executive priorities. Your role is pivotal in enabling the senior executive to focus on high-impact decisions by handling detailed administrative tasks with discretion, efficiency, and a proactive mindset.
The role requires a close working relationship with other business units within Dhamana.
Responsibilities
Executive Support
Schedule & Communication Management
- Maintain, prioritize, and coordinate the executive’s calendar, ensuring optimal time management; uphold confidentiality and handle sensitive information with the utmost discretion.
- Proactively schedule appointments, meetings, and conference calls, balancing conflicting priorities.
- Coordinate reminders and follow-ups for important events and deadlines.
- Act as a primary point of contact for executive communications—screen emails, phone calls, and correspondence, and respond on behalf of the executive when appropriate.
- Draft, edit, and proofread high-stakes documents, reports, and presentations with keen attention to detail.
Meeting Coordination & Documentation
- Organize and manage executive meetings, including logistics, agenda preparation, and venue/virtual setup.
- Prepare meeting materials, take detailed minutes, and track action items for timely completion.
- Summarize key discussion points and decisions for internal distribution and record keeping.
- Anticipate the needs of the executive by managing a variety of administrative tasks and projects with a proactive approach.
- Oversee the operational efficiency of the executive office, including maintaining organized filing systems, managing confidential records, and implementing process improvements.
Travel & Logistics
- Liaise with travel agents to plan, coordinate, and execute detailed domestic and international travel arrangements (flights, accommodations, transportation, itineraries, visas).
- Prepare travel expense reports, ensuring compliance with company policies and prompt reimbursement.
Stakeholder & Relationship Management
- Serve as a liaison between senior executives and internal/external stakeholders including board members, clients, partners, and vendors.
- Build and maintain robust relationships to ensure clear communication and a cohesive workflow.
Team Support
- Assist with the planning and execution of internal events, team-building activities, and corporate initiatives.
- Coordinate logistics for off-site meetings, workshops, and training sessions. Provide support during special projects, ensuring timely completion and quality results.
- Identify areas for administrative improvement and implement best practices to streamline operations. Collaborate with team members to develop and refine standard operating procedures.
- Provide dedicated administrative support to various departments and teams by organizing schedules, managing documents, and coordinating office errands.
- Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.
Knowledge, Experience and Qualifications required
Knowledge
- Bachelor’s degree in business administration, Management or any other business related field from a recognized institution.
- Minimum of 3+ years of experience as an Executive Assistant or in a similar administrative support role within a fast-paced, dynamic environment.
- Proven track record in supporting senior-level executives and managing complex schedules, communications, and travel logistics in an organization that operates to high standards.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with collaboration and project management tools (e.g., Microsoft Teams, Slack, Zoom, Asana, Trello).
Competency
- Self-starter with a passion for creating lasting change in East Africa, demonstrated through work experience in the region.
- Entrepreneurial mindset with the ability to work independently and manage time effectively.
- Proven ability to manage multiple priorities, projects, and tasks simultaneously with a high level of attention to detail.
- Ability to think on one’s feet and collaborate at all levels within and outside of the organization.
- Ability to communicate clearly and professionally with executives, board members, and stakeholders at all levels.
- Good time management skills.
- High degree of discretion, integrity, and confidentiality and attention to detail.
- Willingness to work for extended hours and flexibility and accountability.
Dhamana’s Employee Value Proposition (EVP)
At Dhamana Guarantee, we believe in empowering our people to grow, thrive, and make an impact. Our Employee Value Proposition (EVP) is built on four key pillars, ensuring a fulfilling and rewarding experience for every team member:
Material Offerings – Competitive Rewards & Holistic Well-being
💰Competitive Compensation & Benefits – We offer market-leading salaries, performance-based bonuses, and a robust benefits package, including healthcare, pension, and wellness perks to secure your future.
🏡 Work-Life Balance – We value flexibility! Our hybrid work model, family-friendly policies, and wellness leave ensure you can balance work with life’s priorities.
🖥️World-Class Work Environment – We provide a modern, ergonomic workspace with cutting-edge technology for seamless productivity.
💚Comprehensive Well-being – We prioritize your mental, physical, and emotional health, offering, mental health support, and holistic wellness initiatives.
Opportunities to Develop & Grow – Your Career, Your Way 🚀
📈Career Development – We invest in your future with structured training, mentorship, leadership programs, and knowledge exchange programs to accelerate your growth.
📊Employee Mobility – We provide clear career paths, internal promotions, and cross-functional opportunities, ensuring you grow within the organization.
Connection & Community – A Culture of Belonging 💙
🎉Inclusive & Engaging Culture – Our PAIRS culture fosters collaboration, innovation, and open communication, making Dhamana a great place to belong.
🌍Diversity, Equity & Inclusion – We are committed to equal opportunities for all, ensuring a workplace that celebrates diverse backgrounds, perspectives, and experiences.
🤝Inspiring Leadership – Our transparent, people-first leadership ensures you have the guidance, support, and empowerment to thrive and succeed.
Meaning & Purpose – Be Part of Something Bigger 🌍
🚀Mission-Driven Work – We are transforming the financial landscape in East Africa, pioneering the guarantee business to create real impact in communities and economies.
🔗Role & Task Meaningfulness – Every role at Dhamana is designed to connect with our greater mission, ensuring your work makes a tangible, valuable contribution.
🏆Employer Reputation – Be part of a company that is known for innovation, integrity, and people first policies.
✨At Dhamana, you’re not just an employee – you’re an integral part of our journey. We offer more than a job; we offer a purpose, a career, and a place where you can truly thrive!
Are you ready to build the future with us? Join Dhamana Guarantee today! 🎯💼
How to Apply
If this sounds like an exciting opportunity for you, please drop us an application here, and should you have any questions, please email them to catherine.kaggwa@kayatalent.com.
To apply for this job email your details to marietha.lugwe@kayatalent.com